One room, surveyed, specified and finished in one to two days on site, with the rack tidy and the controller working before we leave.
- +1 929-828-8055
- info@videoconferencingny.com
We install and configure Zoom Rooms for offices across Manhattan and the outer boroughs. Certified hardware, clean cabling, one-touch join that actually works, and a technician who measured your room before anything was ordered.
Survey, specification, cable runs, mounting, rack termination and a full test with people in the room. Most single rooms are finished in one to two days on site.
Logitech, Poly, Neat and Crestron devices from Zoom's certification list, so a firmware update never leaves you with a room that won't join a call on Monday morning.
Twenty minutes of training, a card on the table, and a number that reaches a technician who knows your room. Service agreements available for multi-room sites.
A site survey comes first. A technician measures the room, notes the ceiling type, checks whether the walls are glass or drywall, counts the seats, and runs a network test from the exact spot the system will sit. That visit takes about 45 minutes and it decides everything after it.
Specification comes after the survey, never before. A glass-walled room on the 40th floor and an interior boardroom with a drop ceiling need different microphones even when the seat count matches, which is why conference room design starts with the room rather than a catalogue.
Cable runs get planned before the first hole goes in the wall. Plenum-rated cable above the ceiling, conduit where code requires it, and every run labelled at both ends. Our AV cable management work means nothing shows on the table, and if you want to see how that is done in practice we wrote up the hidden cabling and rack approach we use.
You get a written scope before anyone touches a wall, listing every part and every labour line. No allowances that turn into change orders later.
Room depth matters more than seat count. The distance from camera to the furthest chair decides which camera can frame a face, and that’s the number we measure first.
Under 12 feet, an all-in-one bar handles camera and audio together. A Logitech Rally Bar Mini or a Neat Bar covers four to six people without a separate mic, which is the usual answer for huddle room solutions. Between 12 and 20 feet you move up to a Rally Bar or a Poly Studio X50, and table mics start to earn their place. Past 20 feet a single bar stops working, and boardroom AV solutions need a separate camera, ceiling microphones and a DSP to tie them together.
If you are still deciding what to buy, our guide to Zoom room hardware by room size lists the models we actually install, and we supply and configure video conferencing equipment as part of the same job.
Worth checking before you buy: newer bars draw PoE++ under IEEE 802.3bt, which many older office switches can’t supply.
An IT team can plug in a video bar. What takes practice is knowing that a room with a hard ceiling and a glass wall will echo no matter which microphone goes in it, and that conference room sound system work costs less than the mic upgrade that won’t fix it. We put numbers on that trade-off in our piece on where the acoustic budget is best spent.
We’ve been fitting meeting rooms in New York offices long enough to know that the freight elevator window usually decides the schedule, not the equipment. That kind of thing doesn’t show up in a quote until it delays you two weeks.
Here’s the honest version: a $900 all-in-one bar is genuinely enough for most huddle rooms. Anyone quoting a ceiling array for a four-person space is selling you something you won’t hear the benefit of.
We cover all five boroughs and the surrounding metro, from single-room installs in a Midtown suite to multi-floor rollouts scheduled around an occupied office. Every job includes the survey, the written specification, the install, commissioning with a real call, and training for whoever uses the room most. Rooms running other platforms are handled the same way through our conference room AV installation service.
One room, surveyed, specified and finished in one to two days on site, with the rack tidy and the controller working before we leave.
We supply certified hardware at trade pricing, or install gear you’ve already bought. We’ll tell you honestly if what you bought suits the room.
Occupied floors get worked around. Evenings, weekends and early mornings, with freight booked and COIs filed to your building’s requirements.
Room resources in Microsoft 365 or Google Workspace, connected so the meeting starts with one tap. We also build dedicated Microsoft Teams room installation and Webex room setup spaces.
Standardised builds across floors or offices, so every room works the same way. Scheduled floor by floor to keep your teams working.
Twenty minutes with the people who use the room, one laminated card left on the table, and a support line that reaches someone who’s seen your rack.
A technician will walk your space, measure the rooms, test your network and tell you what each room needs before you spend anything. The survey is free and comes back as a written specification with real prices, not a range. If a room needs nothing more than a $900 bar and a network fix, that’s what it will say. Get in touch and we will find a slot that fits your building’s access hours.
Most Manhattan buildings give you a two to four hour freight window, often before 8am or after 6pm, and it gets booked weeks ahead. We handle that side as standard on every commercial AV installation in New York: certificates of insurance issued to the building’s exact requirements, freight bookings, after-hours access, loading dock coordination, and union labour rules where the building operates them.
Low-noise tools, sound-dampening mounts and quiet rack enclosures keep the work bearable for anyone sitting nearby. If your floor is occupied, we work evenings and weekends so nobody sits next to a drill during a call.
One thing worth asking any installer you’re considering: whether their COI limits meet your building’s requirements. Plenty discover on install day that their certificate won’t clear the lobby, and then your room slips two weeks.
A site survey, a written specification, hardware supply, cable runs and mounting, rack build and termination, software configuration, calendar integration, commissioning on a real call, and training for your team. You get a rack elevation drawing and a support contact at handover.
A small huddle space with an all-in-one bar typically lands between $3,000 and $6,000 installed. A medium conference room with a separate camera and table mics runs $8,000 to $18,000. Large boardrooms with ceiling arrays, DSP and control systems start around $25,000. NYC labour, after-hours access and building requirements move those numbers, which is why we survey before quoting. Our cost breakdown by room size shows where the money goes.
Yes. We work evenings, weekends and early mornings on occupied floors, and use low-noise tools and sound-dampening mounts when we have to work during the day. Most of the loud work is drilling for mounts and cable runs, and that gets scheduled outside your working hours.
Either. We supply certified hardware at trade pricing, or install what you’ve already bought. If the gear you own doesn’t suit the room, we’ll say so before installing it rather than after, and tell you what it will and won’t do in that space.
Yes. We standardise the build so every room works identically, then schedule floor by floor or site by site around your operations. One project manager handles building access, freight windows and COIs across all locations so you’re not coordinating it yourself.
Yes, and we install from Zoom’s published hardware certification list. Certified devices are tested against each Zoom Rooms release, so a firmware update doesn’t leave you with a room that won’t join a call. Uncertified kit can work for a year and then break with no support path.
Yes. Most certified hardware supports direct join for Teams and Webex, so a guest can walk in with a Teams invite and start the call from the same controller. We configure and test this at install, because it’s the feature most rooms need and fewest rooms have working.
Hardware carries the manufacturer’s warranty, typically one to three years depending on the device. Our installation work is warranted for twelve months. Service agreements with defined response times are available for multi-room sites, and one-off support calls are available without a contract.